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Integration

Property Finder Leads

A Property Finder inquiry lands, and within moments QualiBot has messaged the lead on WhatsApp, qualified them against the listing, matched them to relevant properties, and handed an assigned agent a ready-to-call contact in your CRM.

Instant
WhatsApp outreach on inquiry receipt
Qualified
Budget, area and timeline captured
Assigned
Routed to the right agent automatically
Synced
Logged straight into your CRM
Overview

What this integration does

A Property Finder inquiry is one of the highest-intent leads a brokerage receives — and one of the most perishable, since interested buyers and tenants are usually messaging several agents at once. The window where a fast reply meaningfully improves conversion is measured in minutes, not hours, which is exactly the window most manual processes lose to inbox triage and shift handovers.

QualiBot automates what happens after the inquiry lands in your inbox or feed: the lead is captured, contacted instantly on WhatsApp, walked through a short qualification conversation about budget, area, unit type and timeline, matched against your relevant listings, and handed to the right agent with all of that context already attached — instead of a bare name and phone number.

The conversation and every qualification answer are then synced into your CRM, so the agent opens a record that already reflects what the lead wants, rather than starting the qualification from zero on a call.

How the connection works

This is not an official Property Finder integration or a partnership with Property Finder. QualiBot automates the leads you already receive from Property Finder — via your existing lead feed, email notifications, portal API access (where your account has it) or a custom connector we build for your brokerage — and takes over from the moment that inquiry reaches you.

End to end

From message to CRM record

1
Inquiry received from Property Finder

A lead comes in via your existing feed, email notification or portal API access, tied to a specific listing.

2
QualiBot contacts the lead on WhatsApp

An initial message goes out referencing the specific listing they inquired about, within moments of receipt.

3
AI qualification conversation runs

The agent asks about budget, preferred area, unit type, bedrooms and purchase or rental timeline.

4
Property matching against your listings

Based on qualification answers, QualiBot surfaces other relevant listings from your active inventory.

5
Lead assigned to the right agent

Assignment follows your rules — listing owner, territory, language or round-robin workload.

6
CRM record created and logged

The qualification answers, matched properties and full conversation sync into your CRM for the assigned agent.

What you get

Built-in capabilities

Instant WhatsApp outreach

Inquiries are contacted on WhatsApp within moments of arriving, closing the gap where a competing agency’s faster reply wins the lead.

Listing-aware qualification

The AI conversation references the actual listing the lead inquired about, so questions feel relevant rather than generic.

Automatic property matching

Budget, area and unit-type answers are matched against your live inventory to surface other relevant options.

Rule-based agent assignment

Leads are routed to the right agent based on listing ownership, territory, language or workload — configurable to your team structure.

CRM sync with full context

Qualification answers and the conversation transcript land in your CRM, so the assigned agent starts with context instead of a cold callback.

Faster response, less lead leakage

Because outreach starts automatically, fewer inquiries sit unanswered in a shared inbox until someone gets to them.

Field mapping

What syncs where

Conversation fieldCRM fieldNotes
Lead name & phoneCRM: Lead/Contact name, phoneCaptured from the portal inquiry
Listing referenceCRM: Property of interestTied to the specific Property Finder listing
Budget rangeCRM: Budget (custom field)Captured during WhatsApp qualification
Preferred area(s)CRM: Location preferenceCaptured during qualification
Unit type & bedroomsCRM: Property requirementsCaptured during qualification
Purchase/rental timelineCRM: Timeline (custom field)Used for prioritization and follow-up cadence
Matched listingsCRM: Suggested propertiesSurfaced from your active inventory
Conversation transcriptCRM: Notes / activity logFull WhatsApp exchange, timestamped
Getting started

How to set it up

  1. 1Connect your existing Property Finder lead feed, email notifications, or portal API access (where available) to QualiBot.
  2. 2Confirm your active listing inventory so property matching has current data to work from.
  3. 3Configure the WhatsApp qualification script (budget, area, unit type, timeline) for your brokerage.
  4. 4Set agent assignment rules — by listing owner, territory, language or workload.
  5. 5Map qualification fields to your CRM and test with a sample inquiry.
  6. 6Go live — new Property Finder inquiries are contacted and qualified automatically.
Integration FAQ

Frequently asked questions

Is this an official Property Finder integration?

No. This is not an official integration or partnership with Property Finder. QualiBot automates the leads your brokerage already receives from Property Finder, via your existing feed, email notifications, portal API access or a custom connector.

How quickly does QualiBot contact a new Property Finder lead?

As soon as the inquiry reaches your existing intake (feed, email or API), QualiBot sends an initial WhatsApp message referencing the specific listing, typically within moments.

Does it ask the lead about their requirements, or just say hello?

It runs a full qualification conversation — budget, preferred area, unit type, bedrooms and timeline — and matches the answers against your active listings.

How does it decide which agent gets the lead?

Based on rules you configure: listing ownership, territory, language, or round-robin workload distribution.

Does the qualification data end up in our CRM?

Yes. Qualification answers, matched properties and the full WhatsApp transcript are synced into your CRM record for the assigned agent.

What if we don’t have API access to Property Finder?

QualiBot can work from your existing lead-notification email or feed instead — a custom connector is set up during onboarding based on how your brokerage currently receives Property Finder leads.

Does this replace our CRM?

No. QualiBot sits in front of your existing CRM, capturing and qualifying the lead on WhatsApp and then syncing the result into the CRM your team already uses.

Connect your stack

See a Property Finder lead qualified in real time

We’ll simulate a Property Finder inquiry and show you the instant WhatsApp outreach, qualification and CRM record it produces.