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QualiBot
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Use cases

What QualiBot automates, workflow by workflow

Not a feature list — the actual conversations and CRM outcomes. Each use case below shows the problem it solves, the step-by-step automation, a sample exchange, and exactly what lands in your CRM afterward.

10 workflows
Documented end to end
Real conversations
Not marketing mockups
CRM-linked
Every workflow ends in a record
Real estate first
Built for portals and viewings

High-intent leads rarely fail because of bad marketing — they fail because of what happens in the minutes after someone messages. A slow reply, an inconsistent set of qualifying questions, a portal inquiry nobody actually works, a brochure that takes an hour to track down: each is a small gap where an interested lead quietly disengages.

These use cases document the automated workflows QualiBot runs to close those gaps — qualifying a WhatsApp lead the same way every time, turning portal inquiries from Bayut and Property Finder into worked leads with CRM records, replying instantly at any hour, and sending approved project materials the moment interest is expressed. Each page shows the actual conversation flow and the outcome, not just a feature description.

Real estate lead capture

Very high
Qualify real estate leads on WhatsApp

Buyer vs tenant, budget, area, property type, bedrooms, financing, timeline and viewing availability — asked automatically.

Read more →Very high
Automate Property Finder leads

Receipt, instant WhatsApp reply, qualification, CRM record, agent assignment, follow-up and reporting — end to end.

Read more →Very high
Automate Bayut leads

The same portal-lead automation, tuned for multi-agent brokerages: listing-to-agent matching and deduplication.

Read more →High
Instant real estate lead response

Immediate acknowledgment and qualification, day or night, so fewer leads leak to whoever replies first.

Read more →

Follow-up & nurture

High
Automated property brochure sending

AI detects project interest and sends the approved brochure, floor plan, payment plan and video in-chat — logged to the CRM.

Read more →High
Automate real estate viewing bookings

Calendar availability, agent assignment, confirmations, reminders and rescheduling — booked over WhatsApp and written to the CRM.

Read more →High
Recover cold real estate leads

Segment dormant leads, re-engage with matched projects, classify replies and return interested buyers to the pipeline.

Read more →

Sales operations

High
Detect lead leakage

Surface unanswered leads, late responses, missing follow-ups, unassigned inquiries and stalled opportunities before they cost deals.

Read more →Medium-high
AI lead routing for sales teams

Route by language, location, product, budget, source, agent specialization, workload and availability — with round-robin rules.

Read more →High
Automate CRM updates from WhatsApp

Turn conversations into structured CRM fields, summaries, activities, tasks, lead scores and pipeline-stage changes — no manual entry.

Read more →
FAQ

Frequently asked questions

Are these workflows customizable, or fixed as shown?

Every workflow shown is a starting configuration. Questions, routing rules, assignment logic and message tone are configured per business during setup.

Do I need all of these workflows running at once?

No. Most teams start with one or two — commonly WhatsApp qualification and portal lead automation — and add the others once the first is live.

Is QualiBot only useful for real estate?

Real estate workflows are the most developed today, but the underlying platform — omnichannel messaging, AI qualification and CRM actions — applies to any business with high-intent inbound leads.

Which CRMs do these workflows write to?

Zoho, HubSpot, Salesforce and Bitrix24 are supported as read/write connectors across every workflow on this page.

See it live

See these workflows running on your own numbers

Pick the workflow closest to your biggest lead-response gap and we'll show it end to end — conversation, CRM record and all.